Yun-Yih Chen is a social media specialist and student at Humber.
As a student or office worker, how do you do your job? Get it done as soon as possible? Or try to procrastinate? When I first started working at the service center I often encounter situation that I always can’t get the work done within a predetermined period of time, so I often drag my colleagues down and am more prone to dispute with them. I consider myself as a person who likes to use systems thinking, which means finding a solution for the problem, to face the challenge of work, and I like to find ways to improve from the structural surface. In addition, how to work more efficiently and more time for myself had become another subject that I need to re-learn in my work. Eventually, I came up with a solution which is to cooperate with another colleague and assess our work; he will be responsible for the portion of his expertise, and I will learn from him when I am doing my work.
For many workers or students, the sense of “not enough time” occurs frequently. Since I hold this feeling I was deeply touched when I read the new book of Torihara Takashi who is a Japanese business consultant. The most interesting part in this book is that the authors advise the reader to re-examine the content of the work with 15 kinds of thinking.
Among them, the chapter which evokes me the most is when Takashi asked readers a question: do you work in the “installments” approach? According to his observations, if the following three kinds of phenomena often appear to work, it is likely to make people fall into an “installment” dilemma.
- Always be chased by the same job.
- Regardless of how hard you work, there is always work that needs to be done.
- Feel rushed every day, it’s time to start again when you finish your job.
The causes of these conditions are that people cannot finish the work right away and always thinking that I will do that later. It’s like you didn’t pay the current period card bills after you spent by credit card and these balances (unfinished work) will begin to produce the circulated interest. Along with the interests is the feeling of increasingly heavy burden. A lot of work that cannot be completed immediately often make people spend more time and effort to get them done. If you always have to pay card debt, it is difficult to accumulate wealth for yourself. Similarly, it is not easy to make the “card slaves” in the workplace to have good performances on their jobs. Takashi said that as there are limits of a credit card, the workload and working time that people can afford are also limited. The more people procrastinate, they will get into a state of “did not buy anything, but still paying for the card debt”.
A lot of people who have a strong work ability and responsibility cannot get the job done because they are doing their job by stages and unable to complete their tasks at once. The reason that they are not able to take a breath from endless tasks is that they take the work which are over their abilities.
As an office worker, our working schedule might be affected by executives and customers, but the proposal from Takashi still is a great reminder. He said that we have to always practice to complete work immediately, because this kind of work that cannot be resolved right away will only make us become the card slaves in workplaces, we have to work harder but it is more difficult to put out a high quality outcome. If you are always chased by your tasks, what do you think the quality of your work will be? Or do you have a plan to deal with?